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Staff Assistant III Job at Harvard University

Harvard University Harvard, MA

Job Information

  • Date Posted
    2025-09-16
  • Location
    Harvard, MA
  • Job Title
    Staff Assistant III
  • Gender
    Both

Job Summary

The position of gallery assistant, with its many components, requires clear focus and close attention to the needs of the visitors to the Gallery. The position demands strong communication skills, energy, patience, and a self-motivation. In addition, the candidate must demonstrate strong commitment to quality control and the superior representation and care of the Gallery and its holdings in interacting with the staff and leadership of the Hutchins Center, Harvard University faculty and Harvard Art Museums colleagues, gallery visitors, VIP guests, patrons, collectors, artists, contractors, interns, volunteers, and the information technology and security teams at Harvard.

Position Description


Assist with daily operations of the gallery, especially the physical reception area, to implement the visitor services strategy of the gallery’s director.

Assist director and Hutchins Center events team with events and other gallery programming.

Schedule and supervises support workers, as needed, including student interns, temps, independent contractors, and security.

Ensure that all audio and video in the gallery and reception area re in working order.

Implement security procedures and work closely with Securitas. Have knowledge of security systems.


Maintain a working knowledge of the exhibitions for the general public and other visitors.

Assist Hutchins Center events team to maintain digital content and social media presence.


Basic Qualifications

Experience in public relations and visitor services as well as event coordination experience.

Additional Qualifications and Skills

College degree or business training beyond high school preferred. Some AV coordination and social media skills are preferred.

Working Conditions

COVID Vaccine Policy
Harvard will require COVID vaccination for all Harvard community members who will have any on-campus presence. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement and exceptions may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/.

Job Function

General Administration

Location

USA - MA - Harvard

Job Code

403033 Staff Assistant III

Sub-Unit

-

Department

Hutchins Center

Time Status

Full-time

Salary Grade

053

Union

55 - Hvd Union Cler & Tech Workers

Pre-Employment Screening

Identity

Schedule

M-F 10-6

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.



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