Policy Coordinator (HSC4) – DOH6999 Job at State of Washington Dept. of Health
Description
12/20/22 Note: This job posting has been revised to remove the required rule writing experience and the closing date has been extended.
This is a full-time, permanent Health Services Consultant 4 position located within the Office of the Secretary, in the Office of Policy, Planning, and Evaluation.
The vision of the Department of Health (DOH) is equity and optimal health for all. The mission is to work with others to protect and improve the health of all people in Washington state. Reporting to the Regulatory Affairs Manager, this Health Services Consultant 4 position helps assure that agency rules are developed in a transparent and productive way consistent with agency authority and statutory requirements, while instilling an outward mindset, innovation, and equity centered.
As the Policy Coordinator, you will:
- Provide technical consultation and assistance to agency staff in the completion of rulemaking paperwork for rule development within Title 246 WAC; establish, revise, and interpret regulations; manage data systems as necessary to coordinate agency regulatory needs.
- Coordinate the agency’s filing of rules, rule archiving, and all other required filings for the Department, boards, and commissions, as well as all required communication.
- Develop and manage cost surveys as developed by the agency Economist and program staff.
- Serve as a designated senior Health Services Consultant planner/policy analyst reporting directly to Executive Management on issues involving multiple partners.
Currently, this position may be located anywhere within the State of Washington. Due to the COVID-19 pandemic, telework (mobile-work) is expected. When approved to return, the incumbent will work with their supervisor to identify an appropriate work schedule and balance, including telework and reporting to the Tumwater duty station for work activities. It is anticipated that the incumbent would be expected to report to the Tumwater duty station for work activities 2 days monthly.
About the Department of Health
The vision of the Washington State Department of Health (DOH) is equity and optimal health for all. Our mission is to work with others to protect and improve the health of all people in Washington state. Learn more about the DOH Transformational Plan.
Our Values
Good organizations know what they do and how they do it. Great organizations also understand why they do it. Our values encompass the following:
- Human-centered: We see others as people who matter like we do and take into account their needs, challenges, contributions, and objectives.
- Equity: We are committed to fairness and justice to ensure access to services, programs, opportunities, and information for all.
- Collaboration: We seek partnership and collaboration to maximize our collective impact. We cannot achieve our vision alone.
- Seven Generations: Inspired by Native American culture, we seek wisdom from those who came before us to ensure our current work protects those who will come after us.
- Excellence: We strive to demonstrate best practices, high performance, and compelling value in our work every day.
The Washington State Department of Health acknowledges that our locations statewide are on the homelands of Native people, who have lived in this region from time immemorial. Currently, within the boundaries of Washington State, there are 36 tribes, 29 of which are federally recognized, that share traditional homelands and waterways in what is now Washington State. Some of these are nations and confederacies that represent multiple tribes or bands. We express our most profound respect for and gratitude toward these original and current caretakers of the region. As a public health agency, we acknowledge our responsibility to establish and maintain relationships with these tribes and Native peoples, in support of tribal sovereignty and the inclusion of their voices in public health programs and policies. We pledge that these relationships will consist of mutual trust, respect, and reciprocity.
Benefits of Working for DOH
Washington is America's Top State according to
U.S. News (2021) and offers one of the most competitive
benefits package
in the nation that is designed to meet the needs of you and your family.
We also offer the following:
- A healthy life/work balance by offering flexible schedules and telework options for many positions.
- Growth and development opportunities.
- A wellness program that offers education, access to healthy food, and fitness classes.
- Opportunities to serve your community through meaningful work.
- A commitment to diversity and inclusion that fosters an inclusive environment encouraging all employees to bring their authentic selves to work.
- An Infant at Work Program based on the long-term health values of breastfeeding newborns and infant-parent bonding.
- Employee resource groups that provide forums for employees to gather and share ideas about matters that affect their personal and professional lives and support career development.
Tumwater is a vibrant city just south of Olympia, the state's capital, with a small-town feel conveniently situated in the Puget Sound area between Seattle and Portland. The rugged Olympic Mountains rise in the distance, and Mount Rainier seems close enough to touch on a clear day. Tumwater enjoys the benefits of an engaged and educated community and a well-supported school system, with two universities and a community college within a ten-mile radius.
Tumwater is located in Thurston County, Washington, homelands of the Coast Salish Peoples, including those recognized today as the Confederated Tribes of the Chehalis Reservation, and the Nisqually and Squaxin Indian Tribes. We acknowledge their presence here since time immemorial and recognize their continuing connection to the land, to the water, and to their ancestors.
Some of what you will be doing:
- Assisting agency staff in establishing, revising, and interpreting regulations. Preparing draft documents for program staff for agency rulemaking. Providing consultation and technical assistance and making recommendations and suggestions to agency staff to ensure documents are clear and concise, meet all of the requirements of the Administrative Procedures Act, chapter 34.05 RCW, the Regulatory Fairness Ace, chapter 19.85 RCW, and reflect outward mindset, innovation, and equity.
- Providing technical assistance to agency staff on how to navigate and use ESPER, including providing individual and group training sessions as necessary.
- Work with ESPER staff and appropriate IT staff as necessary to ensure continued service, including but not limited to troubleshooting user difficulties to determine whether problems exist within the system or at the user level, and as system fixes are necessary oversees application testing during Q/A process.
- In compliance with RCW 34.05.370, managing the agencies electronic official rulemaking filing system. Working with appropriate agency staff to ensure all relevant information is saved in the official rulemaking file. Ensuring each agency file is properly prepared for archiving and is archived as outlined in the agency policy.
- Creating drafts and/or providing input on agency-wide policies and procedures as they relate to various internal rulemaking activities.
- Assisting agency Economist and agency staff in developing cost surveys for rule development. Preparing draft surveys using an agency approved survey platform based on survey questions developed by the agency Economist and program staff. Preparing reports for agency economist and program staff to review and analyze.
- Managing the agency-wide rulemaking communication activities.
Who we’re looking for
Our ideal candidate has a driving passion for the work, brings humility to their job and interactions, and understands how their actions affect others. They see the needs and objectives of others and take them into account while achieving their objectives, and they adapt their approach and expectations accordingly. Our ideal candidate is outward even when confronted with others who are not open or collaborative. They demonstrate resilience to model outward behaviors even when stressed or tired.
Required Qualifications
Note: Experience may have been gained through lived experience, volunteer experience, formal professional employment, or a combination.
Option 1: Five (5) or more years of demonstrated experienced in reviewing, evaluating, developing and implementing health policies, rules, and procedures; program planning and evaluation of Health Services Delivery; and/or managing health data systems.
Option 2: A bachelor’s degree or higher in public health, health care administration, public or business administration or allied field; AND four (4) or more years of professional management or consultative experience in a health services program.
Competencies
- Achievement Orientation: Adds value through personal contribution, technical knowledge, and group achievements.
- Analysis and Problem Solving: Demonstrates ability to address problems with new and effective solutions
- Communication: Demonstrates ability to effectively give and receive information both orally and in writing to diverse audiences.
- Cultural Competency: Models and facilitates the development and integration of cultural, ethnic, and gender sensitivity and competence.
- Customer Service Orientation: Consistently demonstrates to customers an interest in them and in solving their problems.
- Interpersonal Skills: Adapts to and works effectively with a variety of situations and people.
Application Process
Intrigued? Click "Apply" to submit your detailed application profile along with the following:
A cover letter (without any personal pictures), describing how you meet the qualifications and why you are interested in this position.- A current resume (without any personal pictures).
- Three (3) or more professional references, to be listed in your profile under the references section which includes at least one supervisor, peer, and (if you have supervised staff) someone you have supervised or led.
Please do not attach any letters of recommendation or other documents not requested above.
Important Note: Do not attach documents that contain a photo or private information (social security number, year of birth, transcripts, etc.) or documents that are password protected. These documents will not be reviewed and may cause errors within your application when downloaded.
Applicants wishing to claim Veterans Preference should attach a copy of their DD-214 (Member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs to their application. Please remove or cover any personally identifiable data such as social security numbers and year of birth.
The Washington State Department of Health (DOH) is an equal opportunity employer. DOH strives to create a working environment that is inclusive and respectful. We prohibit discrimination based on race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability.
This position is covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Conditions of Employment/Working Conditions
All employees engaging in work for the Department of Health are required to be fully vaccinated before their hire date.
Proof of vaccination will be verified by the Office of Human Resources after an employment offer has been extended.
This position requires an onsite/in-person presence. I understand that a medical or religious exemption to the vaccine requirement cannot be accommodated at this time. Please reach out to HR@doh.wa.gov if you have any questions.
With or without an accommodation, I am willing and able to:
Legally operate a state or privately owned vehicle or provide alternative transportation.- Work Monday – Friday, from 8 a.m. – 5 p.m., but willing to adjust the work schedule to meet business needs. A flexible work schedule will be considered, subject to supervisory approval.
- Occasionally work more than 40 hours per week and/or to adjust normally scheduled hours, which may include evening and weekends.
- Work effectively in an open office environment.
- Work remaining stationary and at a computer for a majority of the workday.
- Travel occasionally, as needed, either alone or with another person, overnight, for several days, in- and/or out-of-state.
- Participate in emergency response activities and when the Agency Coordination Center is activated.
If you have questions, need alternative formats or other assistance please contact Danielle Dahm at (360) 485-2562, Danielle.Dahm@doh.wa.gov, or TDD Relay at 1-800-833-6384 or 7-1-1. Technical support is provided by NEOGOV, 855-524-5627 (can’t log in, password or email issues, error messages).
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Supplemental Information
This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Only applicants who follow the directions and complete the Application Process in-full will have their responses reviewed for consideration.
Education and experience selected, listed and/or detailed in the Supplemental Questions must be verifiable on the detailed applicant profile submitted.
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