Payroll Specialist- Los Angeles, CA Job at Planned Parenthood
Planned Parenthood Los Angeles is seeking an experienced
Payroll Specialist with excellent communication and customer service skills to work in our Downtown Los Angeles Headquarters. Reporting to the Controller and in collaboration with the Payroll Accountant and Payroll Accounting Analyst, the Payroll Specialist is responsible for all aspects of payroll including, but not limited to the preparation of the bi-weekly payroll for over 550 employees, the associated payroll journal entries, the payroll tax filings, interfacing with ADP on a weekly basis, interfacing with employees on a daily basis and generating a myriad of payroll related reports.
Over one hundred years ago, Planned Parenthood was founded on the idea that everyone should have the information and care they need to live strong, healthy lives and fulfill their dreams. Founded 57+ years ago, Planned Parenthood Los Angeles is one of the largest providers of reproductive health care services in Los Angeles County. The Planned Parenthood Los Angeles (PPLA) team works together to provide high-quality, affordable reproductive health care to women, men, and young people across Los Angeles County. At PPLA, you will discover a culture of like-minded individuals who are eager to make positive contributions to their community and to the Planned Parenthood mission.
All employees of PPLA are defined as Healthcare Workers by current Public Health Orders and are required to be fully vaccinated against COVID-19. Proof of vaccination or an approved exemption must be submitted in order to be eligible for employment consideration.
Our Ideal Candidate will have the following qualifications:
- Bachelor’s degree with preference for concentration in accounting or finance or equivalent work experience required.
- Minimum of at least three (3) years of experience in accounting or finance required.
- Minimum of two (2) years ADP payroll experience, and Enterprise E-Time data and records is preferred.
- Preference for candidate who has experience with ADP Workforce Now and E-time Enterprise.
- Comprehensive knowledge of payroll and benefit reporting and payroll tax filing requirements.
- Comprehensive knowledge of California labor law and payroll tax filing requirements.
- Strong systems background required including but not limited to: Excel, Word, and Great Plains strongly preferred.
- Accounting knowledge and experience related to creating all payroll related journal entries and payroll, benefits required, as well as all payroll related accruals including, but not limited to salary, earned time off, payroll tax liabilities and other fringe benefits.
- Ability to read and implement written instructions.
- Ability to prioritize and manage numerous projects at once.
- Must have a positive attitude, self-motivation and flexibility.
- Ability to relate to diverse communities.
- Ability to work independently and as a team member.
- Must demonstrate accuracy and attention to detail and strong computer and accounting skills are essential.
- Must have and maintain a professional appearance and attitude.
- Good organizational, communications, and interpersonal skills are essential.
- A reliable and flexible means of transportation is required.
- Ability and willingness to travel within Los Angeles County.
- Reliable means of transportation for onsite and off-site work.
- If using a personal vehicle to drive for work purposes, a valid CA driver license and current auto insurance in compliance with the minimum requirements of CA vehicle code are required.
About the position:
- Perform daily payroll department operations.
- Maintain workflow to ensure all payroll transactions are processed accurately and timely.
- Reconcile payroll prior to transmission and validate confirmed reports.
- Process bi-weekly payroll for over 550 employees.
- Process manual payroll checks as required.
- Assist in the monthly reconciliations, including payroll bank account and salaries-related general ledger accounts.
- Assist the Accounting Department in the preparation of payroll journal entries and related accruals.
- Contacting ADP about payroll errors both in WFN and E-Time.
- Maintain Quarterly reports – Federal 941’s for Internal Revenue Service, State of CA and other State quarterly payroll reporting.
- Audit employee payroll changes
- Maintain and analyze Earned Time Off, including but not limited to earned time off, Worker’s Compensation, 403B and 457(b) payments.
- Maintain employee benefits and employee garnishments.
- Maintenance and distribution of calendar year Federal and State W-2 forms.
- Preparation and distribution of labor reports.
- Actively participate in external audit and reporting processes.
- Process reports utilizing ADP payroll reporting and Enterprise e-time.
- Facilitate training around payroll and E-time procedures for employees and managers.
Generous salary and benefits package includes:
- Pay range: $28.40-$39.76
- Medical, dental, and vision coverage options for you and eligible dependents
- Free basic life/AD&D policy with additional voluntary coverage options
- Short Term Disability, Critical Illness and Accident policies
- 403(b) Retirement plan with up to 3% employer match
- Medical and Dependent Flexible Spending Account plans
- Public Transportation and Commuter Pre-Tax Reimbursements
- Generous vacation, sick, and holiday benefits
Planned Parenthood Los Angeles is an Equal Opportunity Employer. We value a diverse workforce and inclusive workplace. People of color, people with disabilities, and lesbian, gay, bisexual, and transgender people are encouraged to apply. We consider all applicants without regard to race, color, ancestry, religion, gender, gender identity, gender expression, national origin, age, disability, socio-economic status, marital or veteran status, medical condition, pregnancy status, sexual orientation, or genetic information. PPLA will consider for employment qualified applicants with criminal histories in accordance with the requirements of Los Angeles Fair Chance Initiative for Hiring.
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