Office Specialist - Time Limited Job at Salt Lake County
Job Description:
Provides customer service and office/program support. Serves as the initial contact for customers, both in person and over-the-phone, for Division related information.
MINIMUM QUALIFICATIONS
One (1) year of closely related experience directly related to these duties.
Due to the nature of this position, the successful applicant must pass a required pre-employment background check.
ESSENTIAL FUNCTIONS
JOB SUMMARY
Provides customer service and office/program support. Serves as the initial contact for customers, both in person and over-the-phone, for Division related information.
MINIMUM QUALIFICATIONS
One (1) year of closely related experience directly related to these duties.
Due to the nature of this position, the successful applicant must pass a required pre-employment background check.
ESSENTIAL FUNCTIONS
Answers phone calls and greets visitors; relays calls and messages to appropriate person.- Performs customer service functions; provides assistance regarding department/division services and information. Maintains office coverage during all business hours.
- Assists with scheduling meetings and functions including meeting preparation, correspondence, material distribution, client registration and client appointment reminders. Records meeting minutes.
- Processes and issues monetary vouchers, certificates, and/or permits according to policy and procedures. Records transactions and issues receipts; forwards revenues and reconciles transactions according to policy and procedures.
- Provides general office support to the Division.
- Establishes and maintains accurate agency filing systems including purging and destroying/archiving confidential or obsolete documents according to policies and procedures.
- Receives incoming deliveries and documents, providing an accurate date stamp prior to distribution to the appropriate division or person.
- Provides detailed information to the public regarding Division procedures.
- Accepts Division specific documents, assists customers in data gathering, and reviews late appeal criteria with customers.
- Analyzes and maintains program reports, logs, and lists. Types and proofreads documents and make appropriate corrections.
- Supports office functions effectively utilizing computers and software.
THIS IS A TIME LIMITED POSITION
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