OFFICE ASSOCIATE Opt 2 - 3001500 Job at State of Illinois
Agency : Illinois State Police
Closing Date/Time: 04/18/2023
Salary: $3,367 - $4552; anticipated starting salary $3,367 CBA language applies
Job Type: Salaried Full Time
County: Perry
Number of Vacancies: 1
Plan/BU: RC014
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 25406
Resumes are recommended to be uploaded to your profile/attached to the application. Please upload transcripts to your application
Position Overview
Information in this statement is NOT intended to be all-encompassing or to address all responsibilities of the position. The Illinois State Police is accepting applications for an Office Associate to assist the Zone 7 Southern Command. This position performs a variety of complex, specialized clerical functions consisting of typing, record processing and general office duties. Uses steps, processes and/or methods requiring application of agency policies and procedures and exercises initiative and judgment in distinguishing among variables and identifying applicable standards; applies knowledge of legal terminology to be included in various correspondence and legal documents.
Job Responsibilities
- Creates and revises formats, alternate formats and defaults, changes edit options and creates column layouts
- Exercises understanding of legal terms and proofreads and types investigative correspondence for accuracy and clarification
- Prepares other legal documents as required
2. Transcribes previously recorded dictation from a variety of sources.
- Enters and retrieves information into computer files from investigative and specialized reports including all ISP reporting systems
- Types repetitive materials and makes format changes in previously automated material
- Utilizes a programmed format, completes divisional forms required for investigative files
- Designs in-depth forms implemented by the zone from rough draft and/or oral instruction
- Composes and types routine non-technical communications
- Proofreads and edits typed material for grammar, punctuation, spelling and formal suitability
3. Prepares and maintains complex, highly specialized and confidential investigative records and reports.
- Distributes investigative case records, employing judgment in applying current policies, rules and procedures.
4. Operates computer terminals with LEADS 2000 and Open Query functions.
- Obtains investigative case numbers and arrest numbers, makes ISP indices and file inquiry checks, utilizes Open Query daily as a timekeeping tool and to monitor personnel activities of sworn officers
- Retrieves data on suspects, both in-state and out-of-state, for use in criminal prosecution by running criminal history checks, all which are highly confidential.
5. Functions as office receptionist, receives telephone calls and other communications directed to staff.
- Provides assistance to other agencies and law enforcement entities by answering and clarifying policy and procedures
6. Reads and distributes incoming correspondence
- Reviews outgoing correspondence to ensure accuracy and compliance with ISP policy
- Receives and sends electronic mail through the ISP electronic mail system
7. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
1. Requires knowledge, skill and mental development equivalent of completion of high school and two (2) years office experience.
2. Requires the ability to accurately type 45 words per minute.
Preferred Qualifcations
1. Prefers a minimum of two (2) years experience of office practices, procedures and programs.
2. Prefers a minimum of two (2) years experience of composition, grammar, spelling and punctuation.
3.Prefers a minimum of two (2) years experience of basic mathematics.
4. Prefers a minimum of two (2) years experience of the logic of computer programs.
5. Prefers ability to follow oral or written instructions.
6. Prefers ability to operate commonly used manual and automated office equipment and perform routine maintenance.
Conditions of Employment
1. Successfully pass background check
2. Successfully pass drug screening
Work Hours: 8:30 a.m. - 5:00 p.m. Monday - Friday
Work Location: 1391 S Washington St Du Quoin, IL 62832-3841
Agency Contact:
ISP.JobPostings@illinois.gov - DO NOT APPLY DIRECTLY TO THIS EMAIL ADDRESS. YOU MUST CLICK THE "APPLY" BUTTON
Job Family: Office & Administrative Support
Agency Statement:
The Illinois State Police strives for excellence seeking to be one of the premier policing agencies in the country. Our core values are Integrity, Service, and Pride. We are seeking individuals with similar values to join us on our mission to promote public safety.
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
State employees wishing to transfer shall submit a Transfer Request form to the Agency Contact listed above during the posting period.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
***THE ISP IS A DRUG FREE WORKPLACE***
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