Sacred Heart Schools, Atherton (SHS) is seeking excellent candidates for a Main Building Receptionist at the Preparatory.

Organization Overview

Founded in 1898, SHS is a Roman Catholic, coeducational, independent school and is comprised of four divisions: SHS Preschool and Kindergarten, SHS Lower and Middle Schools for grades one through eight, and Sacred Heart Preparatory for grades nine through twelve.

Located on a beautiful 64‐acre campus in the San Francisco Bay Area, SHS is one of 23 schools in the U.S. Network of Sacred Heart Schools and is affiliated with a network of over 200 Sacred Heart schools worldwide. The school's mission is to educate the whole child to be a leader who loves God and serves others. For more information about the schools, please visit our website: https://www.shschools.org/about/overview

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  We offer competitive compensation based on years of experience, education, and skill level. This position offers health and welfare benefits subject to plan parameters, including medical, dental, vision, Life & LTD, 403(b) retirement plan, and more.

Position Purpose: The reception position works at the front desk of the Main Building to greet and direct visitors, answer phones, and other assigned clerical and administrative duties. Supports the functions of the School as directed.

Essential Functions:

• Responsible for coverage of the main phone line, taking messages, and/or effectively transferring/routing calls
• Responsible for greeting, ensuring that visitors check in, and directing all persons entering the Main Building
• Prints and posts the daily calendar for the first-floor meeting rooms
• Coordinates van activity and key distribution as assigned
• Receives and distributes set-up request forms
• Responsible for training after-hour staff for the lobby area as applicable

Other Responsibilities:

• Primary back-up to mail and shipping & receiving activities (Facilities Coordination)
• Assists the Director of Schools and other MB departments as needed which may include photocopying, filing, compiling/sorting/assembling items and mailings
• Serves as a backup in handling routine clerical work
• Other duties as assigned

Qualifications:

• High School diploma or GED
• Ability to communicate effectively in English, and Spanish both verbal and written (preferred)
• Ability to apply common sense and understanding and to carry out instructions, furnished in written or oral form
• Ability to ascertain which people may need immediate assistance and to act accordingly
• Must demonstrate a calm demeanor and peaceful confidence under pressure and in high-stress situations
• Ability to communicate effectively with all constituents in a school environment while exhibiting extreme diplomacy
• A clear commitment to the mission of the school as articulated in the Goals and Criteria of Sacred Heart Schools
• Effectively uses all features of standard software (MS Word, Excel, and Gmail/Google Suite). Experience with BlackBaud is desired but not required
• Ability to use basic office equipment, photocopier, computer, and postage meter
• Demonstrated excellent attendance and punctuality

Physical Requirements and Work Environment:

• Regularly sit, talk and hear, turn, bend, reach and visually intercept visitors.
• Ability to work effectively with a wide level of activity fluctuations and interruptions
• Ability to work in a high-energy environment dealing with a wide variety of challenges, deadlines, and a varied and diverse array of contacts
• Must comply with all state vaccination requirements and show proof of vaccination including but not limited to COVID-19 or proof of eligibility for exemption.
• Ability to travel safely and comfortably across a 64-acre campus.
• Regularly uses close and distance vision working at a desk and computer screen/keyboard for extended periods of time.
• Must be able to lift 12 lbs. regularly and occasionally lift up to 30 lbs.
• Work primarily in a traditional climate-controlled office environment and occasionally outdoors in a variety of weather common to the mid-peninsula bay area.