Executive Assistant - REMOTE, SALT LAKE CITY, UTAH Job at GC Services Limited Partnership
Overview:
Experience:
Computer Experience:
Skills & Abilities:
All job offers are contingent upon completion of background checks.
GC Services is an equal opportunity employer: M/F/Disabled/Vet
Responsible for supporting high-level executives, management and other departments while serving as a frequent liaison between the executives, VP’s, office/department locations, clients and/or outside agencies.
Responsibilities:
- Exercises independent judgment in relieving the executive of administrative duties, performing a wide variety of services in support of the executive’s department/operation strategy
- Maintains the confidentiality of highly sensitive information and contributes to the company’s overall efficient operation
- Screens/routes calls, answers questions, handles general problems such as complaints or request for information as appropriate
- Maintains executive calendar
- Manages travel and meeting reservations/arrangements
- Researches and prepares various daily, weekly, monthly, quarterly, and annual reports/returns for the executive to make budgetary and operational decisions for several entities on behalf of the executive
- Coordinates, reviews and approves travel for employees within the division, department, and/or location; monitors incurred expenses; prepares expense reports and approves invoices for payment
- Coordinates management communication on behalf of the executive and enforces deadlines as applicable
- Prepares, maintains and protects confidential and highly sensitive documentation, proprietary information, and legal records
- Maintain concentration and focus in order to meet performance goals
- Maintain good working relationship with assigned supervisors and coworkers
- Work safely without presenting a threat to self or others
- Perform additional duties as required by management from time to time
Education:
- High School diploma, or GED
- Preferred: Some College
Experience:
Proven experience as an executive secretary or similar administrative role
Computer Experience:
Employees must be able to type quickly and accurately, use a mouse effectively, and be proficient in Microsoft Office Suite.
Skills & Abilities:
- In depth knowledge of office management and technical vocabulary of relevant industry
- Familiarity with basic research methods and reporting techniques
- Excellent organizational and time management skills
- Outstanding communication and negotiation skills
- Integrity and confidentiality
- Concentrate and focus for extended periods of time
- Remain alert at all times
- Adhere to work schedule and punctuality requirements
- Maintain concentration and focus in order to meet performance goals
- React positively to an ongoing, changing environment
- Demonstrate the ability to handle pressure when attempting to meet deadlines and performance goals
- Maintain good working relationship with assigned executives, coworkers, and other staff
- Work safely without presenting a threat to self or others
- Perform additional duties as required by management from time to time
All job offers are contingent upon completion of background checks.
GC Services is an equal opportunity employer: M/F/Disabled/Vet
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