Executive Assistant Job at Brookfield Properties
Location
Brookfield Place New York - 250 Vesey Street, 15th Floor
Business
At Brookfield Properties, our global network and relationships are here for our tenants and partners — wherever they are in the world. Where going to work never feels routine. We integrate commercial real estate with world-class shops, restaurants, and entertainment, creating spaces where work and play don’t just coexist, but thrive. If you’re ready to be a part of our team, we encourage you to apply.
Job Description
We Are Brookfield Properties:
At Brookfield Properties, our success starts with our people. People like you. Brookfield Properties develops and operates real estate investments on behalf of Brookfield Asset Management — one of the largest alternative asset managers in the world. From office to retail, logistics to multifamily, and hospitality to development, we work across sectors to bring high-quality, sustainable real estate to life around the globe every day.
Brookfield is seeking an Executive Assistant to support the corporate and property operations team, reporting to the Executive Vice President, Operations. The ideal candidate will be a self-starter who is detailed oriented, proactive, and professional. The ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure while remaining positive, flexible, resourceful and efficient is key to this role. The demonstration of a high level of professionalism and confidentiality is crucial.
Role & Responsibilities:
- Responsible for substantial invoice processing and budget tracking: coding and submitting invoices across multiple budgets, following up on payments with accounting and tracking invoice status, liaising with vendors to research invoices and provide updates.
- Prepare all contracts: marketing service agreements and purchase orders for the respective entity and project; format and prepare according to trained best practices.
- Some calendar management in Outlook to coordinate a variety of meetings with attention to detail.
- Attention to formatting and a critical eye are required to review formatting, proofing, etc.
- Accurately create, format and maintain detailed Excel reports and Word documents utilizing advanced technical skills.
- Occasional booking of travel and arranging of travel needs.
- Balance conflicting priorities in order to manage workflow, ensure the completion of essential projects, and meet critical deadlines
- Utilize analytical skills and a broad understanding of the business to effectively interpret and anticipate the needs of the executives and proactively bring together appropriate people and resources to support the executives in addressing issues
- Work effectively without constant and direct supervision or guidance
- Promptly respond to requests with accuracy and a courteous demeanor
- Manage email filing and document preparation for internal and external meetings. Take minutes and dictation.
- Additional administrative tasks including mailing, copying, binding, catering orders, registering visitors with security, room bookings, expense reports, etc.
- Demonstrate an awareness of the fundamental business principles as well as an understanding of the overall firm to ensure appropriate decision-making protocols are followed
Your Qualifications:
- Minimum 5 years’ experience supporting at the executive level
- Bachelor’s degree required
- Demonstrated ability to handle confidential information appropriately
- Highly proficient in MS Office, including Word, Excel, PowerPoint and Outlook (create and/or update PowerPoint presentations and create mail merges with numerous recipients)
- Background in commercial real estate a plus
- Ability to communicate effectively with all levels of employees, including senior executives and outside contacts
- Experienced with Concur and expense management
- Extremely organized with the ability to anticipate requests and be proactive
- Excellent written and verbal communication skills
- Ability to stay focused, efficient, and effective in managing multiple priorities
- Strong interpersonal skills and good judgment
- Team player
- Flexible to work overtime as needed
Your Career @ Brookfield Properties:
At Brookfield Properties, your career progression is important to us. Our leadership teams are dedicated to your success as an employee, and we invest time into training and developing our people.
Within our Office business, this conviction guides every aspect of our work. Our high-end design capabilities and strong sustainability practices allow us to create properties that raise the bar for real estate everywhere. It’s why the world’s most respected businesses, non-profits, and start-ups choose us as their partner.
End your job search and find your career at Brookfield Properties.
Why Brookfield Properties?
We imagine, create, and operate on a foundation of values to build a better world, together. Brookfield Properties strives to create spaces where going to work never feels routine. As a Brookfield Properties employee, you will enjoy many benefits such as 401K matching, tuition reimbursement, summer Fridays, paid maternity leave and more. There is also a generous employee referral program because we want our existing team members to help us build a more diverse workplace through their networks.
Compensation & Benefits:
Salary Type: Exempt
Pay Frequency: Bi-weekly
Annual Base Salary Range: $75,000-$90,000
Medical & Pharmacy Coverage: Yes, under Brookfield Medical Plan
Dental Coverage: Yes, under Brookfield Medical Plan
Vision Coverage: Yes, under Brookfield Medical Plan
Retirement: 401(k)
Insurance: Employer-paid life & short/long term disability
Brookfield Properties is an equal opportunity employer, and we foster an inviting, inclusive and collaborative environment.
We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.
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